Q. What is Greater Helena Gives?

Greater Helena Gives is a 24-hour fundraiser to support the nonprofit organizations in Helena and the surrounding communities. 2020 was a difficult year for all the nonprofits in our community, and 2021 has still presented challenges. This is an opportunity to come together and give back to the nonprofit organizations that make our community great! They need your support more than ever this year. 

Q. When is Greater Helena Gives?

Greater Helena Gives is on Thursday, May 6th at 6pm to Friday, May 7th at 6 pm.

Q. What's new this year?

Plenty! This year businesses will have new ways to encourage their employees to donate with the Business Fundraiser functionality. We are also continuing the Greater Helena Gives Community Fund, where donors and sponsors can contribute to all qualified organizations. In 2020 the Community Fund ensured that no nonprofit lost money by participating in Greater Helena Gives. 

Q. Is my organization eligible to participate?

Any 501(c)(3) organization headquartered or providing services in the Montana counties of Lewis & Clark, Jefferson, or Broadwater is eligible to participate in Greater Helena Gives.

Q. Why should my organization participate?

Greater Helena Gives is a great way to boost your organization’s fundraising efforts. Greater Helena Gives provides eligible nonprofits the opportunity to reach potential new donors and provides the type of visibility that only a region-wide effort of this type can generate. To make the most of these efforts your organization should ensure that your profile is up-to-date on the site well ahead of Great Helena Gives Day and is custom-branded to tell your story. Additionally, organizations should make sure that they are advertising their participation in Greater Helena Gives and encouraging people to donate. 

Q. How can my nonprofit participate?

Search for your organization by name or EIN here. If you do not see your organization listed, you will have the opportunity to create your organization’s profile. If you have questions about registering for Greater Helena Gives, please reach out to Emily Frazier at emilyf@helenaareacommunityfoundation.org. For questions about the registration process, setting up your profile, or for general technical support, please use the blue chat bubble on the bottom right corner of your screen on GiveGab.

Q. How can my nonprofit participate?

A $75 participating fee is charged up front for organizations who register by February 29th. You can still register after this date, but the fee will increase to $100. It is free to maintain a profile on the GiveGab platform year round. GiveGab retains a 2% campaign management fee from all donations. Credit Card processing fees are an additional 2.2% + $0.30 for standard credit cards. Donors are given the option to cover the fees and a majority of them do. If they cover the processing fees, 100% of their online charitable gift will go to your organization.

If the registration cost is a barrier to participating in Greater Helena Gives, please reach out to emilyf@helenaareacommunityfoundation.org. 

Q. What is GiveGab?

GiveGab is a nonprofit giving platform that helps nonprofits to raise money, engage donors and manage volunteers quickly and efficiently. GiveGab offers a full portfolio of simple and easy to use products that allows organizations to function in a more streamlined manner.

Q. What is the deadline to ensure my participation in Greater Helena Gives?

The deadline to register and have guaranteed inclusion in Greater Helena Gives is April 16th. Your profile on GiveGab is available 365 days a year for fundraising and volunteer management.

Q. How much of the donation will go to our organization?

GiveGab retains a 2% campaign management fee from all donations. Credit Card processing fees are an additional 2.2% + $0.30 for standard credit cards. 100% of all donations are tax-deductible for the donor. All donations will be officially receipted for tax purposes by GiveGab.

Q. When will we receive the donated funds?

Organizations will receive all donations, less any uncovered processing fees, within three business days via direct deposit as long as bank routing and account information has been verified. GiveGab uses a PCI Level I compliant payment service to ensure that all financial data is secure. Funds from the Greater Helena Gives Community Fund will be distributed via check directly from the Helena Area Community Foundation within 1 month of the event close. 

Q. How does an organization know who has donated and how much? Can I download a donations report?

All organizations that participate in Greater Helena Gives will be able to access and download a .CSV file of their donations via their administrative dashboard on GiveGab. The report is updated in real-time and will include the donation payout date for bank account reconciliation, donation information (including a breakdown of the fees), and the donor's name and contact information. Click here to download a sample donation report.

Q. How can our organization be most successful with the Greater Helena Gives event?

Check out our tips in the Nonprofit Toolkit and attend the webinars! This year several Montana foundations are working together to make more trainings available to nonprofits across the state. 

Q. Can I pre-schedule a donation for Greater Helena Gives?

You cannot pre-schedule your Greater Helena Gives gift, but you may make a donation to a participating nonprofit before or after the Greater Helena Gives. In order for your donation to be counted towards prize incentives awarded on Greater Helena Gives it must be made between midnight at 11:59 p.m. on May 6 at 6PM to May 7 at 6PM, 2021.

Q. What if my preferred organization is not listed?

Please send an email to info@givegab.com to request that we contact your organization of choice.

Q. What is state charitable solicitation registration?

Nonprofits are held to a high standard of government regulation and public scrutiny. And that is with good reason! Eligible 501(c) nonprofits are exempt from federal corporate taxes and have access to public funding. These benefits are not typically available to for-profit businesses, so laws are in place to protect the public and ensure nonprofits do not abuse their financial advantages. The IRS and states all have requirements for nonprofits.

Q. Why is state charitable solicitation registration compliance important?

While 501(c) nonprofits receive key financial benefits, the penalties for noncompliance can be serious. The IRS can revoke a nonprofit’s tax exemption and impose fines that can accrue daily. The states can administratively dissolve a nonprofit corporation and levy steep financial penalties. Perhaps worst of all, an organization can lose out on a grant or large donation because it has not kept itself in good standing.

Taking a proactive approach to compliance helps ensure the sustained success of the organization. The cost of staying compliant is small in comparison to the much larger costs of noncompliance. The saying, “an ounce of prevention is worth a pound of cure” could not be more true in this context.

Q. What are the key aspects of state charitable solicitation registration compliance?

The IRS provides tax exemptions to eligible nonprofits under IRC 501(c). Public charities and private foundations receive 501(c)(3) tax exemption. The IRS scrutinizes organizations when they apply for 501(c)(3) but also ensures that those organizations meet the ongoing obligations to remain eligible. Nonprofits must file a 990 tax form each year with the IRS to disclose their financial data for the year.

Each state has their own set of requirements. Nonprofits are typically incorporated in a given state as a nonprofit corporation. The state in which the nonprofit has incorporated will impose requirements on the nonprofit, and those responsibilities typically span across multiple state agencies. Usually nonprofits must submit an annual filing to the corporations division of the secretary of state, maintain its license to fundraise (charitable solicitation registration), file for a state business license, and maintain state-level tax exemption with the revenue department. As nonprofits expand outside of the state or operate nationwide, they must comply with the same items in each other state as well.

In addition to IRS and state filing requirements, nonprofits must keep adequate records. Keeping accurate and complete records is critical in the event that an organization is audited. It is also common that board members or donors request information from the organization. Finally, records are necessary for submitting applications and renewal filings with various government agencies.

Q. When I check the box on GiveGab to declare state charitable solicitation registration compliance, what am I attesting to?

When you check the box you are attesting (defined as "declaring that something exists or is the case") that your organization is compliant with applicable state fundraising requirements in the states in which you may solicit donors using the GiveGab platform.

Q. Do you have additional resources to reference about state charitable solicitation registration?

Yes! Here are a few more resources from Harbor Compliance to help you:

Q. How can I ensure my organization receives it's donations?

In order to receive your donations via ACH transfer, GiveGab requires a checking account eligible to receive ACH transfers and withdrawals. Your donations will be deposited within 24-48 hours after the first transfer is successful, which can take up to 7 business days.

If your organization supplies the wrong type of bank account (such as a savings account), or the wrong account numbers, GiveGab will be in touch! After 30 days, if GiveGab hasn't heard from your organization, they will refund your gifts back to your donors.